Executive Personal Assistant

We are looking for a driven and experienced Executive Personal Assistant for the Chief Procurement Officer Group (CPO). The role goes beyond traditional administrative tasks and includes a wide range of responsibilities aimed at supporting the executive. The role requires strong organisational and communication skills, discretion and the ability to anticipate needs and proactively manage priorities.

Balancing multiple priorities and deadlines while maintaining attention to detail and quality can be challenging, especially when dealing with sensitive information and communications that require a high degree of discretion. In addition, adapting to changing schedules, priorities and high-pressure situations while maintaining autonomy and accountability is a constant challenge.

The team

Team up with ING in Amsterdam (the Netherlands), a leading international bank at the forefront of technology innovation and digitalization within the industry. Change, renewal, and transformation has been in our DNA with one single goal to deliver the best customer experience.

Global Procurement within ING is headed by the Chief Procurement Officer (CPO). The CPO is responsible for the procurement role and countries functionally report into the CPO. The objective is to maximize the business benefits ING gets from its suppliers and ensure the integrity of the supply chain, while operating efficiently and with sustainability at the heart of everything we do. We enable our business partners to realize future changes and contribute to the strategic goals of ING:

• We understand the need of the business and help them to make better decisions on choosing the solutions that will meet their demand

• We help to choose and manage the right suppliers with the right qualification for the job

• We act in compliance with the internal & external regulators/parties.

Roles and responsibilities

As an Executive Personal Assistant you:

• Provide comprehensive support to the CPO, including schedule management, organizing meetings and coordinating travel arrangements

• Act as primary point of contact, screening calls and emails, drafting correspondence and maintaining effective communication channels, including creating internal/external stakeholder communications

• Assist in the execution of special projects, from research and planning to execution and follow-up

• Plan and coordinate (corporate) events, managing logistics and liaising with internal/external stakeholders

• Organise and maintain confidential files, documents and databases, ensuring accessibility and security

• Maintain positive relationships with stakeholders, clients and colleagues, representing the executive in a professional manner

• Address and resolve issues effectively, exercising sound judgement and discretion in decision making

• Provide ad hoc support as required for unforeseen tasks outside the normal scope.

How to succeed

We hire smart people like you for your potential. Our biggest expectation is that you’ll stay curious. Keep learning. Take on responsibility. In return, we back you to develop into an even more awesome version of yourself.

As a Executive Personal Assistant you have the following traits and experience:

• Minimum of 4 years of experience as an executive assistant or in a similar (international) role, preferably supporting senior executives

• Proven track record of successfully managing complex calendars, travel arrangements, and administrative tasks

• Experience in project management, event planning, and stakeholder relationship management

• Proficient use of strategic communication tools, including the preparation of presentations, reports and visuals

• Familiarity with office software and productivity tools, such as Microsoft Office and project management software.

• Proven ability to handle confidential information with integrity and discretion

• Analytical mindset with a proactive approach to problem solving and decision making

• Flexible and adaptable to changing priorities and environments, with a positive approach to challenges

• Ability to work effectively both independently and as part of a team, fostering positive working relationships

• Excellent time management skills, with the ability to prioritise tasks and meet deadlines efficiently.

Rewards & benefits

We want to make sure that it’s possible for you to strike the right balance between your career and your private life. You can find out more about our employment conditions at https://www.ing.jobs/netherlands/Why-ING/benefits.htm.

The benefits of working with us at ING include:

• A salary tailored to your qualities and experience 

• 24-27 vacation days depending on contract

• Pension scheme

• 13th month salary

• Individual Savings Contribution (BIS), 3.5% of your gross annual salary

• 8% Holiday payment

• Hybrid working to blend home working for focus and office working for collaboration and co-creation

• Personal growth and challenging work with endless possibilities

• An informal working environment with innovative colleagues

About us
With 60,000 employees and operations in approximately 40 countries, there is no shortage of opportunities for people with initiative who want to help people take a step ahead in life and in business. Do you want to work at the cutting edge of what’s possible and at the same time ensure you work with integrity and hold the customer’s interests at heart? Do you want to be surrounded by progressive, inspiring, diverse and supportive colleagues? Then there is no better place to invest your talents than at ING. Join us. Apply today.

Questions?
Contact the recruiter attached to the advertisement for more information. Want to apply directly? Please upload your CV and motivation letter by clicking the “Apply” button.